NGSMedia LLC ("we," "our," or "us") operates the Mic Buddy mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App. Please read this policy carefully.
This policy covers the App on iPhone, iPad and Android. A part marked "iPhone and iPad" or "Android" is only about that version of the App; everything else is true for both.
Information We Collect
We collect minimal information necessary to provide our services:
Account Information
When you create an account using Sign in with Apple or Google Sign-In, we receive:
- Email Address - Used for account identification and important communications
- Name - If Apple or Google provides it when you sign in, used for your profile
- User ID - A unique identifier for your account
Guest Account and Daily Quiz
If you have not signed in when you finish setting up the App, it creates a guest account for you on our server: a random user ID, with no email address or name. If you later sign in with Apple or Google, we link that guest account to your account and move its quiz games to it. When you finish a daily quiz, the App sends us the date, your score, your app language, and which of the quiz's listed answers you gave, as answer IDs (never anything you type). We keep your score with your user ID so you can see how you placed among that day's players; your answers only add to anonymous counts of how many players gave each one.
Purchase Information
If you subscribe to premium features, our payment processor (RevenueCat) collects:
- Purchase history and subscription status
- Transaction identifiers (we do not see your payment card details)
We also give RevenueCat your user ID and, if you signed in with Apple or Google, your account email address, so your subscription stays linked to your account and we can find and manage it, for example to restore or grant access.
Referral and Ad Attribution
iPhone and iPad: To credit the creators and campaigns that bring people to Mic Buddy, the App includes the Affiliateo SDK. It sends Affiliateo your device's identifier for vendor (an identifier Apple gives our apps on your device, not the advertising identifier), basic device details (model, operating system and app version, screen size, time zone and language), your user ID, when you open the App, and which onboarding and paywall screens you view. Affiliateo also works out your approximate location (country, region and city) from your device's network (IP) address. Once per install, the SDK also sends Apple's Search Ads attribution token, which tells us whether an Apple Search Ads campaign led to the install. RevenueCat receives that token too, along with the referral that brought you, if any, so a subscription can be credited to it.
Android: The Android app includes the Affiliateo SDK for the same reason. It sends Affiliateo a device identifier made from the ID Android gives the App on your phone, your phone's advertising ID while ad personalization is on (and whether it is on), basic device details (maker and model, Android and app version, screen size, time zone and language), Google Play's install referrer (the link, if any, that led to the install), your user ID, which onboarding and paywall screens you view, and a note each time you open the App. If a referral brought the install, it also registers a random purchase ID with Affiliateo, so Google Play's purchase reports can be matched to that referral. RevenueCat receives Affiliateo's ID for your install and the referral that brought you, if any, so a subscription can be credited to it. Affiliateo also works out your approximate location (country, region and city) from your phone's network (IP) address.
Purchase Reports
iPhone and iPad: When you buy a plan on the App's paywall, the App tells Affiliateo about the purchase: the App Store's transaction ID, the plan, its price, and its currency, with your device's identifier for vendor and the App's bundle ID. RevenueCat also reports the same payment to Affiliateo. On iPhone, the purchase goes only to Affiliateo, which uses it to credit the creator or campaign that brought you, if any. It is not passed on to any ad network, such as Meta, TikTok or Snapchat. The App does not use your advertising identifier and does not ask you to allow tracking.
Android: When you buy a plan on the App's paywall, the App tells Affiliateo about the purchase: Google Play's order ID, the plan, its full price, and its currency. Affiliateo passes your first payment (a subscription's first charge or a one-time purchase, never a renewal or a restore) on to the ad networks we advertise on (Meta, TikTok and Snapchat), so our ad campaigns can tell which ads lead to sales. With it go your phone's network (IP) address, your phone's advertising ID while ad personalization is on (and whether it is on), the device identifier described above, basic device details (model, Android and app version, screen size, time zone and language), the App's package name, and a hashed (scrambled) copy of Affiliateo's ID for your install. RevenueCat also reports the same payment to Affiliateo, which passes it on only once. You can delete your advertising ID or opt out of ad personalization in your phone's Settings > Privacy > Ads (the path can differ between phones); the App then sends no advertising ID. Meta, TikTok and Snapchat handle what they receive under their own privacy policies.
Affiliate Program
If you choose to join our affiliate program, we share your account email address and name with Affiliateo to create and run your affiliate account. Affiliateo collects any payout, identity, or bank details directly, under its own privacy policy.
On-Device Processing
Mic Buddy is designed with privacy at its core. The following data is processed on your device and is NEVER uploaded to our servers:
- Audio Recordings - The sound of every recording you create stays on your device; the App never uploads it (and, on iPhone and iPad, never syncs it to iCloud)
- Transcriptions - AI-powered speech-to-text processing occurs entirely on your device
- Voice Detection - Voice filtering runs locally using on-device machine learning
We have no access to, and cannot retrieve, any of your recordings, transcriptions, or local data. You maintain complete control over this information.
When you choose Report on feedback, a suggestion, or an interview question or review the App wrote, the App sends us that text with what it was written from (the words of that take or answer, or the line it rewrites), your app language and app version, so we can check it.
To transcribe on your device, the App downloads its speech recognition model from our file server. This is a one-way download of the model to your device and does not send your recordings, transcriptions, or personal data to us.
Android: On phones that offer it, the Android app writes the coach's feedback and the mock interview with Google's own on-device model, Gemini Nano, which Android keeps in its AICore system service and which also runs entirely on your phone. Your takes and transcripts are not sent to Google or to us for this.
Android: Your Phone's Own Backup
If you turn on your phone's backup (Android's backup to your Google account), Android keeps a copy of your settings and your takes' scores, transcripts, and coach's notes there, end-to-end encrypted with your phone's screen lock. When you set up a new phone from your old one, your recordings and your profile picture move to it as well. Google keeps that copy under its own privacy policy, and we have no access to it. The speech models and your sign-in are never part of it.
iPhone and iPad: iCloud Sync
iPhone and iPad: If iCloud is on for Mic Buddy on your device, the App keeps a copy of the details of your recordings (each one's title, transcript, scores, and feedback) and your profile (your name, email address, profile picture, and user ID) in your private iCloud, so they appear on your other Apple devices signed in with the same Apple ID. The sound of your recordings is never part of it. Apple keeps that copy under its own privacy policy, and we have no access to it.
Third-Party Services
We use the following third-party services to operate the App:
- Cloudflare - Secure authentication and account management
- Google - Google Sign-In, if you choose to sign in with your Google account
- Android: Google - On phones that offer it, Gemini Nano through Android's AICore, and Google's ML Kit (part of Google Play services), which the App uses to reach that model. The model runs on your phone; ML Kit may send Google usage and diagnostic information about the feature (for example that it was used and how it performed), not your recordings, transcripts, or what the model writes
- RevenueCat - Subscription and purchase management
- Affiliateo - Referral attribution, purchase reports, and our optional affiliate program
- Android: Meta, TikTok and Snapchat - Ad networks that receive reports of first purchases through Affiliateo (see "Purchase Reports")
- Apple App Store and Google Play - App distribution and payment processing
- Android: Google - Android's backup, if you turn it on (see "Your Phone's Own Backup")
These services have their own privacy policies, and we encourage you to review them. These providers do NOT have access to your recordings or transcriptions (on Android, your phone's own backup, if you turn it on, is end-to-end encrypted with your screen lock).
How We Use Your Information
The limited information we collect is used for:
- Creating and managing your account
- Processing subscriptions and purchases
- Crediting referrals and ad campaigns that bring new users
- Running the optional affiliate program
- Sending important service-related communications
- Responding to your support requests
We do NOT sell or rent your personal information, and we do NOT share it with third parties for their own marketing purposes.
Data Retention
Account information is retained while your account remains active. You may request deletion of your account and associated data at any time by contacting us. Local data (recordings, transcriptions) is stored on your device (on iPhone and iPad, the details of your recordings also in your private iCloud, if iCloud is on for Mic Buddy; on Android, also in your phone's own backup, if you turned it on) and can be deleted directly through the App (on iPhone and iPad, deleting a recording also deletes its iCloud copy) or by uninstalling the App, which leaves an iCloud copy until you delete it in your device's iCloud settings; a backup's copy follows your phone's backup settings.
Security
We implement appropriate technical and organizational measures to protect your information:
- Secure authentication through trusted OAuth providers (Apple, Google)
- Encrypted data transmission using industry-standard protocols
- Local data storage keeps your recordings under your control
However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
Your Rights
You have the following rights regarding your personal information:
- Access - Request a copy of the personal data we hold about you
- Correction - Request correction of inaccurate personal data
- Deletion - Request deletion of your account and personal data
- Portability - Request a copy of your data in a portable format
To exercise any of these rights, please contact us at the address below.
California Residents
Under the California Consumer Privacy Act (CCPA), California residents have additional rights including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information.
We do NOT sell personal information. To exercise your CCPA rights, contact us using the information provided below.
International Users
If you are located in the European Union, United Kingdom, or Switzerland, you have rights under the General Data Protection Regulation (GDPR) and similar laws. Our legal basis for processing your information is:
- Contract performance - To provide you with the App services
- Legitimate interests - To operate and improve our services
You may lodge a complaint with your local data protection authority if you believe your rights have been violated.
Age Requirements
Mic Buddy is intended for users 12 years of age and older. Users under 18 must have parental or legal guardian consent to use this App. Parents and guardians are responsible for the minor's use of the App and for ensuring compliance with applicable recording laws.
We do not knowingly collect personal information from children under 12. If we learn that we have collected personal information from a user under 12 without parental consent, we will take steps to delete that information promptly.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy within the App and updating the "Effective Date" above. Your continued use of the App after any changes indicates your acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:
Email: support@micbuddy.com
Please include "Mic Buddy Privacy" in your subject line for faster assistance.
Last Updated: October 13, 2026